Plan Ahead: Please keep track of miles traveled, lodging receipts, and number of meals per day.  You will be required to provide this information upon reimbursement request.  Carpooling and shared lodging is encouraged.

Reimbursement Rates

Mileage: $0.585/mile    

Lodging: up to $96/night + tax   receipts required

Meals: $7.50/breakfast, $8.50/lunch, $14.50/dinner (as of July 1, 2019). 


Please read the following steps before starting your reimbursement form.

Reimbursement Steps

Step 1

Before completing your reimbursement form, we recommend that you download, complete, sign, and scan the IRS W-9 form.  Page 1 of the IRS W-9 is required in order to issue your check.  You will be required to attach your W-9 in the reimbursement form. 

Step 2

If you have lodging expenses, scan (or take a photo of) your receipt before starting the reimbursement form.  You will be required to attach your lodging receipt in the reimbursement form.

Step 3

Select the appropriate form below. 

Student Form
Student Form

Once reviewed and approved, you can expect to receive your check within 4-6 weeks of your reimbursement submission.  If you have any questions, please contact Cheryl McNicholas at 406-994-3599 or



MSU Travel Policy